Meetings are inspiring sessions that get everyone on the same page to help move an initiative forward. But are they? These days, it seems that the word “meeting” often triggers eye rolls and exasperation, with many employees writing off the time as wasted. It is not that we are not willing to have an efficient and effective meeting, it is just that there doesn’t seem to be any practical and efficient tool to manage and facilitate them.
For years I have been looking for an easy to use solution to streamline the information and documentation processes for meetings. The current ways of setting an agenda by sending emails back and forth; creating minutes in a separate word processor document; “archiving” minutes and decisions in our inboxes or on a server (a.k.a. black hole); and having no central integrated way to track tasks, is hardly an improvement over the pre-PC period of the 1970s.
There are a lot of great project management tools, but they are just not practical to manage a multi-disciplined team, that sits together once a week to discuss various different topics. File sharing in Google docs or Sharepoint may be a good way to share documents, but it is not an integrated solution to improve the effectiveness and efficiency of meetings. I needed a tool to work together, to keep track of decisions and to make sure things would get done.
Since I could not find anything to run my business, and hearing similar complaints from others, I decided to build a true meeting facilitation and management tool which integrates all processes and documentation before, during and after meetings. You will get the maximum benefit if all participants have a MeetingKing account (free for participants), but that is not required. Even if only one person uses MeetingKing to make notes and assign tasks, it is already effective and a huge improvement over current methods.
How does MeetingKing improve my meetings?
We developed MeetingKing around the natural information and workflow related to meetings and corresponding action items. All information is in one place and easily accessible to all meeting participants (both inside and outside your organization) via just one tool (rather than the up to five tools we observed some people using). There is no need to enter information multiple times and past notes and decisions are always at your finger tips.
Who and what is it for?
MeetingKing is for everyone who has meetings:
- CEOs – for executive team meetings
- Venture Capitalists – for board meetings
- Sales Managers – for internal and/or remote staff meetings
- Marketing Managers – for department meetings
- School Administrators – for management team meetings
- Lawyers and accountants – for client meetings
- Secretary of the Soccer Club – for parent meetings
You get the idea. If you have meetings, are responsible for tasks or assign tasks, MeetingKing will make your live easier and your work more productive.
Additional benefits; Company Culture.
The benefits of using MeetingKing go beyond saving time and money, or ensuring that tasks and issues don’t drop of the radar. Participants of a well-run productive meeting will feel more informed and more involved in the company or the project. The fact that previously assigned tasks will be reviewed in a next meeting, will create an increased sense of responsibility and urgency as well as a sense of accomplishment.
As much as a poor meeting will create a negative feeling about your organization, an efficient and productive meeting will create a feeling of pride and excitement. And very likely, as a result of the improved efficiencies, you may need less meetings.
Thank you for your interest,
Edwin Siebesma, Founder