Manage tasks directly from your email

mark task complete directly from email

Many task management tools try to replace email. While that in itself is a great goal, the reality is that many people assign and manage their tasks through email. After trying a new task management tool, most slide back in the old habit of sending emails back and forth, which is not a productive way of actually managing their tasks. We made it easy for you; with MeetingKing you can create and manage tasks directly from your email, while keeping your task manager up-to-date! Mark tasks complete directly from email When you create a task in MeetingKing (during a meeting, … Continue reading

The secret to enjoying a relaxed evening

In this fast paced world everyone is really busy. The big question is, are you busy with the right things? At the end of your day, did you actually accomplish something? The easiest way to be more productive and focus on meaningful work is to have a check or task list. This daily task list helps you to plan your day and at the end of the day you can take another quick look and feel good about everything you accomplished. MeetingKing has a hidden tool to help you accomplish more during your busy day. I use it every day, … Continue reading

Back to school, back to work – start with productive meetings

The end of summer is the beginning of meeting season again. This can be painful, but it does not have to be that way. With the new note taking, MeetingKing can help you create your meeting agenda and write minutes faster than ever before. Watch the video and try it for yourself. If you don’t like watching videos, just follow these steps. Switch to Free Form You can make notes, log decisions and assign tasks fast, without ever leaving your keyboard. Start a new item with one of the shortcodes. Just type two letters and you have changed the type: … Continue reading

New: Restore / Undelete

Restore deleted information in MeetingKing

Have you ever deleted anything accidentally? From now on that will not be a problem in MeetingKing. MeetingKing now offers a restore / undelete feature Any meeting, topic, subtopic, task, note or decision that you deleted can now be restored. Just click the restore icon in the main navigation, select the item you want to restore and you are back in business!   Deleted items will be available for restoring for 30 days after deletion. Other enhancements Good software has to be a pleasure to use, and improving UI speed and limiting the number of keyboard strokes required will make … Continue reading

New: Powerful search and other task management tools

New advanced task search

Productive meetings lead to tasks and to help you manage those tasks even more effectively, we have added some very powerful search and filter functionality. You can now filter and search your tasks by: Keyword Task owner Project, department, tag Due date Date completed Date created Person who created the task You can use only one field or make combinations. Managing your tasks has never been easier. Task tip 1: Sortable single column view Did you know that you can change your task view from the default three columns to a sortable one column presentation? Click the “Eye” icon and … Continue reading

New: the fastest way ever to make meeting notes

Fastest way to make note and write minutes

Making notes during a meeting and writing your meeting minutes has never been easier and faster. We have a completely NEW note taking page and it is now available in beta. The new note taking page is much faster and more flexible. You can change items at any time, you can easily insert new items and by using shortcuts you will be able to take notes and assign tasks faster than ever. Watch the video to see how you can work faster and save time. Here is a screenshot to give you an impression of the looks Note this page … Continue reading

Check out our latest iPad app

attach photos to notes & tasks

Still carrying your laptop to meetings? Or worse are you still making notes on a piece of paper? Make your life easy and try the updated MeetingKing iPad app. MeetingKing is the fastest way to make notes, assign tasks and create beautiful minutes. Just write down short bullets during the meeting and MeetingKing will take care of the rest. Your team will be impressed! Did you know that with the iPad app you can easily attach photo’s to your notes and tasks? Super practical for your whiteboard. No need to copy everything you wrote down on the board, simply take … Continue reading

iPad App – quick fix for iOS 9

Recently Apple made iOS 9 available on the iPad. While this new OS has many great enhancements, its default settings make it impossible to create an agenda and write notes in the meeting workspace of the MeetingKing iPad app. While we are working on a permanent fix for this, you can use the current version of the iPad app as you did before, by simply changing a setting. All you have to do is disable the “Shortcuts” keyboard. You can disable the “Shortcuts” keyboard as follows: Go to Settings Select General Select Keyboard Disable Shortcuts Now you can use the … Continue reading

MeetingKing on iPad, now even more powerful.

meetings notes and agenda on ipad

Earlier this year we released the MeetingKing iPad app and now an exciting new version with user requested enhancements is available. Just as in the web application you can easily manage all your meetings and tasks on the iPad and, most importantly, it offers a convenient interface to make your meeting notes and assign tasks. All you have to do during the meeting is write short “twitter style” bullets on your iPad and MeetingKing will transform those into professional meeting minutes, which you can send immediately after the meeting. For your meetings, there is no need to print an agenda. … Continue reading

More powerful follow-up meetings: copy topics

The most loved feature of MeetingKing is now even more powerful: You can now copy topics in follow-up meetings Linking one or more meetings together for task follow-up, makes MeetingKing an extremely powerful management tool. In addition to adding an updated task summary with tasks from previous meeting(s) to your new agenda and copying meeting details (list of participants, the projects, tags and the location), you can now also select which topics you want to copy from the previous meeting to the new one. When you select to copy a topic to your new agenda, the notes, decisions and tasks … Continue reading

New: summary of all meeting decisions

Many of you asked and we listened; you can now see a summary of all your decisions. All decisions are listed on a new decisions page. You can sort your list of decisions by date and by meeting. To find any relevant decision, you can zoom in by project, department, tag and/or person. You can also do a quick and easy keyword search. Just as you can download tasks in an XLS file, you can also download a list with decisions. To activate the decisions page, simply click on the “More+” link in the main navigation and select “Decisions”. If … Continue reading

More Flexibility with Agenda and Minutes Documents

include & exclude links and comments in agenda and minutes

Since the beginning of the year you can download your agenda or minutes document in Word DOCX format, so you can customize the final document to your specification. Now we have made some great enhancements and improved the flexibility to the PDF versions. Include or exclude comments and links to MeetingKing workspace Sometimes you want to make it easy for everyone involved to access the meeting workspace in MeetingKing for easy collaboration and other times you want to send just an agenda or minutes document. Now you can select if you want to include the link to the meeting workspace … Continue reading

Work smarter with new dashboard

Work smarter with the MeetingKing dashboard

Efficient people do not work harder, they work smarter. Working smart starts with having a clear overview of what needs to be done. The new dashboard in MeetingKing gives you a clear overview so you can work smarter. You can quickly see what needs to be done: today tomorrow and what is overdue Information is organized by: tasks you have to do tasks others have to do for you meetings By default it shows all tasks and meetings, and just as for the meetings and tasks pages, you can easily zoom in on one project or person. In addition you … Continue reading

Select who receives your comment – New feature

select who receives emailed comment

The ability to comment on tasks is a very powerful feature popular by many of our users. Comments are great: to check on the status of a task to discuss additional details to deliver the requested information or files What is more, these comments are directly visible in the meeting workspace and in the agenda of your follow-up meeting. Throughout the application you have all updates right at your finger tips. It makes MeetingKing a true collaboration tool. Now we have made it even better. In the past, ALL followers of a task would receive an email message when a … Continue reading

New: Recording Meeting Attendance

meeting attendance recording dialog

You asked, we listened! You can now record meeting attendance. Simply click the attendance icon, click the attendance icon behind person’s name to change the status and MeetingKing will update your minutes document. Click attendance icon in the main navigation bar (organizer only) Click attendance icon to mark present or absent (organizer only) Your minutes document will report the attendance If you require commitment and accountablility, recording and documenting meeting attendance is important. Based on the number of requests we received for this feature, many of you knew that already! Another step to help you have better meetings………. with less … Continue reading

New: Google Calendar Integration (2 way syncing)

MeetingKing calendar view synced with google calendar

Hurray, another feature to help you have better meetings – with less work: Automatic two way syncing with Google Calendar After activation, all your events in Google Calendar will show up in your MeetingKing calendar and clicking any of those events will automatically create an agenda and notes page for that event. MeetingKing will copy the title, list of participants, date, time and location. All you have to do is prepare your agenda (make sure you use templates) and write your notes! The integration also works the other direction. Any meeting in MeetingKing will automatically be added to your Google … Continue reading

New: Meeting Minutes and Agenda in DOCX format

Meeting minutes in MS Word DOCX created by MeetingKing

After adding the ability to download your task list in XLSX format you can now also download your Agenda and Minutes documents in Microsoft Word DOCX format. MeetingKing already created great agendas and minutes in PDF format, but sometimes you may want to make some minor (layout) modifications to meet certain legal requirements. Now you can by simply downloading your agenda or minutes in DOCX and opening the document in MS Word or Google docs. Why use MeetingKing instead of writing your agenda and minutes in Word? Using MeetingKing is much more efficient, it saves time and automates the entire … Continue reading

New: Export task list in Excel xlsx format

manage tasks in excel

Right before the holiday break we have more great news: Export your tasks to an Excel file. MeetingKing has a great tasks page, but sometimes you just want to work with your tasks in an other application or want to have a backup of all your tasks. Now you can. In your tasks page simply click the Download Button and we will send you an email with your task list in an xlsx file. Now you can open your tasks list in Excel, Google apps and many other applications. Manage your MeetingKing task list in Excel, Google Sheet, etc If … Continue reading

Become a Beta Tester for New MeetingKing iPad App

MeetingKing ipad beta

Exciting news: we are wrapping up the development for the MeetingKing native iPad app. We have been doing a lot of testing already, but before we publish it in the Apple App store we would like to have as many of you as possible to try it. You can spend as much or as little time on it as you like, even just playing with it for 10 minutes and giving your feedback is already very helpful. Be one of the first to work with the new iPad app and sign up now to become a Beta tester.

Sharing meeting templates

Give custom meeting template name

If you work in an organization it is great to standardize certain meetings and information. Sharing meeting templates is a great way to do this. You can create standard meeting templates for your organization for: Team meetings Personnel reviews Store/restaurant manager meetings if you run a retail operation Job candidate interview etc. You can also include notes with instructions or standard questions in your meeting templates and even tasks for a standard checklist. How to share meeting templates? Create a new meeting and name the meeting “Standard template <template_Name>, please save” (This is not neceassary as the name is not … Continue reading

New: Manage tasks on your phone, your PC and tablet…. via email!

create task via email

Whether you like it or not, email is at the center of our daily activities and communication. Wouldn’t it be great if you can actually manage your tasks with email without opening another application? Now you can with MeetingKing! Turn any email into a task! We have made some great enhancements to make your life and the lives of the people you work with a bit easier. You can now: Create new tasks via email Mark tasks complete via email Comment on tasks via email What’s more, the people you assign tasks to, do not even need to have a … Continue reading

NEW: Easily add existing tasks to your agenda

We have made creating your agenda even more powerful. Often you want to discuss a task that you created before. This can be a stand alone task or a task from another meeting. Now you can add any existing task to any agenda. Watch the video to see it in action.   For example in your management meeting it is decided that the company needs a new logo. So while making the notes in your management meeting you create the task “Design new logo”. In the notes field you describe exactly what the management team is looking for and you … Continue reading

New easy way to manage your business, projects and contacts

Video Managing Contacts, Projects, Departments and Tags

MeetingKing started as a tool to help the world get rid of bad meetings. Meetings are, however, not stand-alone activities. Meetings are part of managing your business or project and meetings lead to tasks. Now you can easily manage your contacts, your projects and your business. If you filter by project, the project title (and the number of members) is displayed at the top. Now the Meetings and Tasks pages and the Calendar view will only display those meetings and tasks that are part of that project. If you want to know what your colleague “James Bond” has to do … Continue reading

MeetingKing servers updated for Heartbleed

meetingking safe for hearthbleed bug

As you may have heard or read, a security vulnerability nick-named “Heartbleed” was discovered in OpenSSL. OpenSSL is the secure communication between your computer and the servers hosting the web pages you view online and is used by 2/3 of the secure websites on the internet. Our MeetingKing web application uses OpenSSL to secure and encrypt your data. It’s important to us that your date is safe and secure whilst you are working with our application. We immediately updated our systems to protect against the vulnerability. We have no evidence to show that any of the data we hold was … Continue reading

New Fast and Flexible Note Taking Page (Beta)

We have some great news: it is now easier than ever to create your agenda and write your meeting minutes. Until now setting the agenda and making notes was very “form” driven. The information and output was great, but at times when the discussion went fast it was difficult to keep up and record information in the right field. Not anymore! Writing your agenda and meeting minutes is extremely flexible: You can now change any information to anything you like; change a Note to a Topic, a Topic to a Subtopic, etc. You can insert new items anywhere create multiple … Continue reading

New: Assigning tasks to multiple people and other enhancements

Thank you for all your feedback, we have been listening and made some great enhancements. Assigning tasks to multiple people One of the most requested enhancements was the ability to assign tasks to multiple owners. When we designed MeetingKing we made the deliberate decision that a task can have only one owner. If a single task is assigned to multiple people, chances are it will not be done. Person A will assume person B will do it and vice versa. At times however you may want to assign the same task to multiple owners. This is different from having multiple … Continue reading

NEW: Projects and departments – MeetingKing helps to manage your business

Our developers have worked hard on a great new functionality to help you manage your business beyond your meetings. If you manage an organization and work on various projects and with different departments, you can now easily share and collaborate on any task with your project teams or departments. And when you create a new meeting and involve your project team and/or department, all members of those teams will be added to the meeting. Easy sharing, easy collaboration and less typing. Creating a project or department is easy: When you are in a view of a project and you create … Continue reading

Watch the videos on the awesome new Calendar View

A few weeks ago we introduced the first version of the Calendar View. Now we have made it even better and you can display your Google Calendar in the Calendar View. Then with one click you can trun any Google Calendar event into a MeetingKing meeting! But enough words, just watch the video and see how simple and powerful this is. If you use Google Calendar, see how easy it is to add it to MeetingKing. Log in now and click the Calendar link in the main navigation bar at the top of your page. We love this new interface … Continue reading

New in Beta: Calendar View

Calendar View

Exciting news: we just added the Calendar View for Beta testing. The Calendar View helps you to get a quick overview of all your meetings and tasks. The interface is very easy and intuitive: To add a new meeting or a new task just click on the calendar. If you need to change a date for a meeting or a task, just move it to a different day (or time slot) on your calendar and the date (and/or time) is updated. Very easy and fast. On the right of your calendar is the column with Ideas (tasks without a due … Continue reading

Tips for faster note taking

Switching back and forth between your mouse and the keyboard is annoying and slows you down significantly. Here is a tip to make it much faster: use the tab and enter keys to navigate the note taking page. The tab key moves you to the next most frequently used field and, in most fields, the enter key will save the information. Watch the video and see how fast you can take notes and assign tasks. I hope this helps you to have more productive meetings. As always, please contact us if you have any question, suggestion, or other feedback.

New in MeetingKing: Powerful task management

follow-up meeting

Productive meetings result in tasks. Of course these tasks are useless unless you follow-up on them. Fortunately the new MeetingKing makes it very easy for you to manage your tasks. Tasks from previous meetings are automatically added to your new agenda See all tasks or filter by project, department and person Add stand-alone tasks Quickly see what is due in the next few days Tasks in a series of meetings The ability to link meetings (Follow-up meetings) has been one of the most popular features in MeetingKing and we have made it even better. When creating a follow-up meeting, MeetingKing … Continue reading

MeetingKing Version 2 is Live!

MeetingKing version 2 is here! Some users already worked with the new version and the reactions have been great: “LOVING THE NEW VERSION!!!!!” – J.R., Auckland, New Zealand “I love its simplicity and Focus! Finally a tool to manage my business.” –R.d.G., New York, USA “Fantastic how easy it is to find any meeting or task!” – P. B., Amsterdam, The Netherlands Check it out for yourself and impress your colleagues at your next meeting with a professional agenda and awesome minutes. Log in now and start your week with your best meeting ever: Please look at our Quick Start Guide, to get started. Let … Continue reading

Maintenance Announcement for May 25-26

Saturday May 25 and part of Sunday May 26 the MeetingKing application will be running in maintenance mode for a few hours. We will be upgrading our server infrastructure and releasing version 2 of MeetingKing. Any changes that you make to your account during that maintenance period will not be stored. Obviously all your existing data will be available in the new version. During the maintenance period MeetingKing will be available for existing users to look up any information that was stored in the past. We apologize for any inconvenience, but the new version is going to be awesome! We … Continue reading

MeetingKing 2 BETA now open for testing

Yes, we are almost there! Our private beta test went well and we are now ready to open the MeetingKing version 2 beta for a broader audience. The core philosophy of MeetingKing is still the same: help you have better meetings and manage your tasks. The application itself, however, is completely redone. New server infrastructure, new database structure and completely new design. We feel that the workflow is even more intuitive, so that there is no learning curve. Please note that the beta works with a COPY of the production database and they are not linked. So any information that … Continue reading

Debbie Leven on meetings and agendas, in 140 characters

This Tweet by Debbie Leven from PRCoach Blog caught our eye, just because it sums up so many meeting issues in less than 140 characters, which is no mean feat. When you go to a meeting there HAS to be an agenda. Agendas are the focal point of the meeting. If the meeting has no agenda, then what you have is a set of loosely connected discussions, a stream-of-consciousness style of debate. – “Have you seen that latest feature? It looks like Apple designed it!” – “Apple? Really? Because I heard that their business model is based on advertising. Perhaps … Continue reading

Follow-up meetings are important

I can hear you groaning all ready. ‘What’, you say, ‘it’s not bad enough I have one meeting, I have to set up the next meeting straight away?’ The answer is ‘Yes’. It’s quite simple, really. Meetings are NOT there to slow you down, or to make the person who called the meeting feel warm and fuzzy inside. Meetings are there to help you make decisions about your business – a new feature, a bold marketing campaign, even a new employee. Decisions usually create tasks (I mean, SOMEONE has to make sure to invite that promising young developer back, right?), … Continue reading

New Features: Lock Meeting for Editing and Manage Contacts

We added some exciting new features to MeetingKing to help you have more efficient meetings and make sure tasks get completed: Ability to lock a meeting for editing (also great for archiving) Manage all your contacts in new contact page Lock a Meeting for Editing The organizer of a meeting can now lock a meeting for editing. This means meeting collaborators cannot add, change or delete topics, notes or tasks in the agenda or minutes. Meeting participants can, however, still mark a task as complete, add comments and even add private notes. The meeting organizer can always make edits and … Continue reading

Carrying out Job Interviews and How MeetingKing Can Help

Carrying out job interviews can be a challenge. It can be hard to make sure that you ask each candidate the same questions, while at the same making sure the conversation has a natural flow and feel. Hiring people is a costly exercise, and it is something that you don’t want to get wrong. Hiring the wrong person at the least means going through the process of hiring and training all over again, in addition to possible costs of firing an employee. This is expensive, and should be avoided at all costs. Good hiring requires  structure, consistency and planning, as … Continue reading

Importance of Parking Lot for Meetings

Meetings can often go off the agenda. Sometimes this is because a person wants to air their point of view with a forum. Other times it may be because an attendee has not understood the purpose of the meeting, and believes that their point is relevant. In other situations, going off subject may be caused by the meeting coordinator not keeping a tight rein on the meeting, and allowing people to get off the subject matter at hand. Sometimes ideas that are raised during the course of a discussion are interesting and worthwhile to follow up, but are just not … Continue reading

New feature: Easily find tasks related to current topic

Another new feature to help you have a total overview. Most meetings cover different topics and it is always hard to get a quick overview of what is going on with each topic. Not anymore. You can easily find any task related to the topic you are discussing without leaving your meeting space. Right next to the agenda and note taking area is a search box for related tasks. You can search by project, department, customer (based on tags) or by task owner. It will show all tasks you have to do or tasks others have to do for you. … Continue reading

New features – Meeting Templates and Custom Logo

You asked, we listened. We have been working hard on some much requested features: Templates Customizable logo Meeting Templates It has never been easier to prepare your meeting. When preparing the agenda (or starting the meeting…..), just click “Load template” and select one of the standard MeetingKing templates or one you created yourself. You can even load multiple templates. Once a template is loaded, all items are just regular topics and you can modify the agenda as you see fit; you can delete topics, you can move them to a different location and you can add additional topics. Saving templates … Continue reading

New Features – Daily update, review recipients of minutes and agenda and more

First of all I would like to thank you for using MeetingKing and for the great feedback you have been sending. You have given us some really good ideas and helped us prioritizing new features and enhancements. Enhancements to MeetingKing Daily meeting and task update email No need to log into MeetingKing in the morning to see what meetings are coming up and what tasks need to be completed. If there are any meetings in the next few days or any tasks (over)due, you will receive an email with a summary of these meetings and tasks.   To make it … Continue reading

Schedule meetings and invite participants directly from Outlook, Google Calendar and iCal

You can now create a meeting in MeetingKing using Outlook, Google Calendar or iCal. Just create a new meeting request in your preferred calendar application, add to the list of invitees and send the meeting request.   MeetingKing will create a new meeting space for you and add all invitees, the date, time and location. Within a minute the meeting will appear in the dashboards of all participants and the organizer will receive an email with a link to that meeting space.   Creating a new meeting in MeetingKing with your preferred calendar application has the following advantages: -You … Continue reading

Make private notes right in your agenda and minutes

MeetingKing has a cool new feature: create private notes, decisions and tasks right in your agenda or meeting minutes.   In preparation of a meeting you may want to make some notes, add a link to an article, write down a list of arguments that you want to use during the discussion or include a graph of photo you want to show. Some of these you share with the team before the meeting, but other items you may want to keep for yourself so you can bring them up during the meeting. Now you can do both right in the … Continue reading