Many meetings are pointless and a waste of time, so Jeff Bezos insists that meetings are productive. The following guidelines help Amazon to make sure its meetings are productive:
The presenter of a topic has to write a memo for everyone that serves as the basis for the discussion. Writing things down forces you to sharpen your ideas and formulate convincing arguments. Solid preparation is the key to having a successful meeting. For your meetings a memo might not always be necessary, but preparing with a good agenda is. Here is some information on how to create a meeting agenda https://meetingking.com/how-to-create-a-meeting-agenda/ and an overview of how MeetingKing can help you to create your agenda with very little work while making sure that all the details are taken care of https://meetingking.com/agenda-software-to-easily-create-meeting-agenda/.
To make sure that people are focused and alert, meetings should take place after 10 am and before lunch. You don’t want participants dozing off during the “after lunch dip”.
Meetings are not a goal in itself, they should be a means to reach a goal and usually that goal is to make decisions based on a well prepared discussion. The focus should be on how to move your organization forward. Jeff Bezos said “If I have three good decisions a day, that’s enough. They should just be as high quality as I can make them.” Documenting your decisions and related tasks is at the core of MeetingKing, so you can focus on your business and don’t have to waste time on meeting logistics, like working out the minutes in Word and manually sending out email messages with those minutes. MeetingKing automatically creates and emails professional meeting minutes from your short notes. What is more, your tasks are available in the powerful built-in task manager and can even be exported with Zapier to your task management tool of choice. More on how to write meeting minutes can be found at https://meetingking.com/writing-meeting-minutes/ and how MeetingKing makes writing meeting minutes easy at https://meetingking.com/meeting-minutes-software/.
Obviously having productive meetings is not the only key to success, it is one of many, but an important one. Other principles highlighted in the Wall Street Journal article are: Extreme customer focus, get 8 hours of sleep, innovate and accept good failure. For more details you can read the article at: https://www.wsj.com/articles/how-jeff-bezos-has-run-amazon-from-meetings-to-managing-11612314552.