Who will take the meeting notes?

Meetings in general are not very popular, but being responsible for the meeting minutes is even worse. Because taking notes and working out the meeting minutes is such an unpopular activity it is often ignored. And not having meeting minutes is exactly one of the...

New: Restore / Undelete

Have you ever deleted anything accidentally? From now on that will not be a problem in MeetingKing. MeetingKing now offers a restore / undelete feature Any meeting, topic, subtopic, task, note or decision that you deleted can now be restored. Just click the restore...

New: the fastest way ever to make meeting notes

Making notes during a meeting and writing your meeting minutes has never been easier and faster. We have a completely NEW note taking page and it is now available in beta. The new note taking page is much faster and more flexible. You can change items at any time, you...

How to keep your task list manageable

First of all a healthy and happy 2016 to everyone! A new start, with a clean slate. If your list of tasks has grown over the last year, then now is a good time to clean it up. Here are some tips. The success of task management tools depend on the number of tasks you...

Check out our latest iPad app

Still carrying your laptop to meetings? Or worse are you still making notes on a piece of paper? Make your life easy and try the updated MeetingKing iPad app. MeetingKing is the fastest way to make notes, assign tasks and create beautiful minutes. Just write down...

iPad App – quick fix for iOS 9

Recently Apple made iOS 9 available on the iPad. While this new OS has many great enhancements, its default settings make it impossible to create an agenda and write notes in the meeting workspace of the MeetingKing iPad app. While we are working on a permanent fix...

MeetingKing on iPad, now even more powerful.

Earlier this year we released the MeetingKing iPad app and now an exciting new version with user requested enhancements is available. Just as in the web application you can easily manage all your meetings and tasks on the iPad and, most importantly, it offers a...

New: summary of all meeting decisions

Many of you asked and we listened; you can now see a summary of all your decisions. All decisions are listed on a new decisions page. You can sort your list of decisions by date and by meeting. To find any relevant decision, you can zoom in by project, department, tag...

More Flexibility with Agenda and Minutes Documents

Since the beginning of the year you can download your agenda or minutes document in Word DOCX format, so you can customize the final document to your specification. Now we have made some great enhancements and improved the flexibility to the PDF versions. Include or...

Select who receives your comment – New feature

The ability to comment on tasks is a very powerful feature popular by many of our users. Comments are great: to check on the status of a task to discuss additional details to deliver the requested information or files What is more, these comments are directly visible...

New: Recording Meeting Attendance

You asked, we listened! You can now record meeting attendance. Simply click the attendance icon, click the attendance icon behind person’s name to change the status and MeetingKing will update your minutes document. Click attendance icon in the main navigation bar...

How long should a meeting be?

When scheduling a meeting most people do not give too much thought to how long the meeting should take. When you create a meeting in Google Calendar or Outlook the default is one hour and many people just leave it at that. Since some attendees tend to show up late,...

MeetingKing on the go – iPad App now live!

Running from meeting room to meeting room …. with your iPad Visiting customers …. with your iPad At night preparing tomorrow’s meetings on the couch …. with your iPad Now this is all super efficient with the ALL NEW MeetingKing iPad App. Prepare your meetings, make...

New: Google Calendar Integration (2 way syncing)

Hurray, another feature to help you have better meetings – with less work: Automatic two way syncing with Google Calendar After activation, all your events in Google Calendar will show up in your MeetingKing calendar and clicking any of those events will...

New: Meeting Minutes and Agenda in DOCX format

After adding the ability to download your task list in XLSX format you can now also download your Agenda and Minutes documents in Microsoft Word DOCX format. MeetingKing already created great agendas and minutes in PDF format, but sometimes you may want to make some...

The Importance of Following Up on Meetings

How often have you found yourself back in the same meeting that you were in a few weeks ago discussing the same problems and having a strange sense of déjà vu? Unfortunately this is a very common problem that occurs with meetings, especially when tasks are not...

New: Export task list in Excel xlsx format

Right before the holiday break we have more great news: Export your tasks to an Excel file. MeetingKing has a great tasks page, but sometimes you just want to work with your tasks in an other application or want to have a backup of all your tasks. Now you can. In your...

Become a Beta Tester for New MeetingKing iPad App

Exciting news: we are wrapping up the development for the MeetingKing native iPad app. We have been doing a lot of testing already, but before we publish it in the Apple App store we would like to have as many of you as possible to try it. You can spend as much or as...

More than 100,000 meetings and 1 million tasks!

Thank you for helping us reach this great milestone: More than 100,000 meetings and more than 1 million tasks! It is very rewarding to know that we are working on a tool that helps so many people around the globe save time and accomplish more. Help us spread the word,...

How to Have an Effective Sales Call

Sales calls are the lifeblood of any sales person’s job. Handling sales calls well means the difference between securing business for your organization and failing to close a single deal. Getting organized in advance and prepared for important sales calls can help...

How to Run an Effective Sales Meeting

Meetings can sometimes feel like a bit of a drag, but meetings are also an essential component of a smooth running business. Sales team meetings in particular are essential to the sharing of key information that helps the business to achieve its revenue targets. Team...

How to take meeting notes during a meeting

Users often ask us “what is the most practical way to take notes during the meeting?” These tips will help you take better notes. If you use these meeting note taking tips in combination with the MeetingKing meeting minutes software, your meetings will be more...

Sharing meeting templates

If you work in an organization it is great to standardize certain meetings and information. Sharing meeting templates is a great way to do this. You can create standard meeting templates for your organization for: Team meetings Personnel reviews Store/restaurant...

10 Tips on How To Run an Effective Board Meeting

We have all at one time attended board meetings or at least heard of them and consequently we admit that a number of them are often so boring that our minds wander away to other things. Most people cannot wait for the meeting to end due to the monotony of the agenda...

Management by Walking Around (MBWA)

We live in an age of emails, conference calls and online meetings, so we often forget what business is about. Business is about people. Without your people, you don’t have a business. Pressure for results is high and schedules are tight so we rush from one activity...

#1 resolution for 2014 – No more bad meetings!

Happy New Year! The title of this post states that improving meetings is the number one resolution for 2014. OK, I made that up, but it should be! Up to 50% of meeting time is wasted, because participants are not prepared and there is no follow-up. Do you want to...

Great time zone tool

Very short blog post, but I just came across an extremely practical time zone tool, that I think is worth sharing. Check it out for yourself and see how easy it is at: http://everytimezone.com/ You may also want to read our blog post about scheduling across time zones...

Are you looking for a do.com replacement?

Do.com, a collaboration service owned by Salesforce.com, will close its doors (website) at the end January. This obviously really stinks if you have been relying on Do.com to run your business. However, every negative has a positive, and this is a great time for you...

How to run an effective meeting?

Effective meetings help to move an organization or a project forward. Effective meetings leave the participants energized and create a positive morale in an organization. Unfortunately many meetings are poorly managed and according to research by salary.com 47% of the...

How to structure a general management meeting?

What is a general management meeting? General management meetings are probably the most common meetings in many organizations. Whether you run a department, an entire company, a school or a church, you will have meetings with representatives or leaders of all...

Have meetings improved in the last 17 years?

17 years??? Why not 10 or 20? Well, a friend of mine just forwarded me a great article about meetings (he was bored during a meeting … he is in the process of convincing his superiors to use MeetingKing). Since it was a very good article about the problems...

Watch the videos on the awesome new Calendar View

A few weeks ago we introduced the first version of the Calendar View. Now we have made it even better and you can display your Google Calendar in the Calendar View. Then with one click you can trun any Google Calendar event into a MeetingKing meeting! But enough...

Success makes you happy and productive!

Do you sometimes feel that you are just working and not accomplishing anything? New tasks and problems continue to come up, one task goes over into the next and there seems to be no end in sight. I have been using a simple trick for me and my team, that helps us to...

New in Beta: Calendar View

Exciting news: we just added the Calendar View for Beta testing. The Calendar View helps you to get a quick overview of all your meetings and tasks. The interface is very easy and intuitive: To add a new meeting or a new task just click on the calendar. If you need to...

Tips for faster note taking

Switching back and forth between your mouse and the keyboard is annoying and slows you down significantly. Here is a tip to make it much faster: use the tab and enter keys to navigate the note taking page. The tab key moves you to the next most frequently used field...

New in MeetingKing: Powerful task management

Productive meetings result in tasks. Of course these tasks are useless unless you follow-up on them. Fortunately the new MeetingKing makes it very easy for you to manage your tasks. Tasks from previous meetings are automatically added to your new agenda See all tasks...

MeetingKing Version 2 is Live!

MeetingKing version 2 is here! Some users already worked with the new version and the reactions have been great: “LOVING THE NEW VERSION!!!!!” – J.R., Auckland, New Zealand “I love its simplicity and Focus! Finally a tool to manage my...

What do good meetings have in common?

If you are interested in having more productive meetings, you may want to read the following blog post on 99u.com on how to run meetings like apple and google. Obviously each company has its own meeting culture, but the basic ingredients are the same for all...

Maintenance Announcement for May 25-26

Saturday May 25 and part of Sunday May 26 the MeetingKing application will be running in maintenance mode for a few hours. We will be upgrading our server infrastructure and releasing version 2 of MeetingKing. Any changes that you make to your account during that...

Almost here: MeetingKing version 2 – Sign up for beta

We are getting really close to finalizing MeetingKing version 2. Before we switch everything over however, we need to thoroughly test the new version and would appreciate your help with that. If you are interested in being one of the first to experience the new...

Choices aren’t always that

If you have two options to choose from, and you don’t know which one you prefer, toss a coin. It doesn’t matter what side the coin falls on – as soon as the coin is tossed, you’ll know what option you prefer, because that’s the side you want the coin to fall on. In...

Big data is just too…. big

90% of the data in the world was created in the last two years. What this means to businesses, is that when you need to reach decisions (for example, how to re-design the Facebook Timeline), you have so much information to sort through, that many people have one of...

Get started with Robert’s Rules of Order

Our goal is to help you improve your meetings. MeetingKing is a great tool to help you with the documentation and information distribution before, during and after your meetings and to make sure that things get done. However it is still up to the chair to manage the...

IDK, MAYBE U R RIGHT

50m3 P30pL3 CAN unD3R57AND 73×7 3V3N wh3N 73H 73X7 12 m1X3d uP. 8u7 17 12’n7 3A5Y, r19h7? (To translate that into English, just use this leet-speak translator 🙂 ) In other words, you need to remember that not everyone speaks your language. For example,...

No more work from home?

At the same time that I, Edwin, wrote yesterday’s post, our marketing guy and and social media guru, Avi Kaye, had his own thoughts on the new Marissa Mayer rule at Yahoo – he doesn’t see working from home as impacting productivity so much as getting...

Mini Meetings, or Pair Programming

Pair programming is a method used in some development teams. The idea is very simple – have two programmers – a ‘pair’, if you will 🙂 – work together on the same code. One writes code while the other observes, and they switch roles every so often. This is, of course,...

Why is meeting culture hard to change?

Put five monkeys in a cage with a ladder in the middle. Dangle a banana just above the ladder. Every time a monkey tries to climb the ladder to get the banana, spray the other monkeys with jets of freezing cold water. After a while, you’ll see that every monkey that...

Do I really need this meeting?

Yesterday I was trying to schedule a meeting with a client, with very little success. The next few days were fully booked (including Friday) with his meetings, as were Monday, Tuesday and Thursday. We managed to squeeze in a meeting on Wednesday between a business...

A good meeting is like a good meal

I’ve been watching more than my fair share of cookery shows on the TV lately, and of course, meetings, and how to make them better, are never really far from my mind. So when I started really paying attention to these things, I noticed that cooking a good meal is just...

How running a meeting is like playing a game

The New York Knicks (who are first in their division with 21 wins and 8 losses) played the Los Angeles Lakers (who have 13 wins and 14 losses) on Christmas Day. The match promised to be a good one, despite the Lakers record, the New York Knicks were the clear...

Why you should KISS at meetings

You should KISS at meetings. Not with your lips “kiss” (that’s up to you to choose), but KISS as in Keep It Simple Stupid*. Take Instagram’s recent changes of their Terms and Conditions as a perfect example of how not to keep things simple. If you haven’t heard,...

I HATE meetings

How many times have you heard the phrase “I HATE MEETINGS”? It can be before a board meeting, a team meeting or a company meeting – the sentiment remains the same. People hate meetings. Meetings are time wasters, meetings are set up by people who don’t...

8 Steps to Meeting Perfection

This is a guest post by Alan Cairns. Alan writes on a number of subjects including virtual receptionist services. Meetings are a bug bear for many business professionals. Many say that meetings take up all their time and they can’t get any “real” work done because of...

Schedule a Meeting in Different Time Zones

More and more companies today work with teams that span different time zones. Here at MeetingKing our team even spans several continents, and communication tools like Google Hangouts or Skype make that really easy. The problems arise, of course, not from the tools we...

10,000 users make quite a bit of a splash!

Thank you for helping us make MeetingKing what it is today, and for sticking with us on our journey towards being the only tool that you’ll need for your meetings. Oh, and keep your eyes peeled for beta invites for the new version of...

The Meeting Sledgehammer

An agenda is part of a meeting’s building blocks. Distractions are a sledgehammer. I’m not talking about subjects that come up during meetings that aren’t on the agenda. These things are perfectly natural, as people discuss items. Sometimes, you want to put it in the...

Follow-up meetings are important

I can hear you groaning all ready. ‘What’, you say, ‘it’s not bad enough I have one meeting, I have to set up the next meeting straight away?’ The answer is ‘Yes’. It’s quite simple, really. Meetings are NOT there to slow you down, or to make the person who called the...

Using Meeting Minutes To Get Things Done

We’ve already explained how to write meetings minutes, and shown how to use the Meeting Minutes template. But how do you use those meeting minutes to get things done? Just to remind you – MeetingKing makes it extremely simple to write down the meeting minutes as...

5 Reasons you’ll love your next meeting

Most people hate meetings. Many meetings are long, counter-productive, don’t get anywhere, and nothing gets done. But they aren’t supposed to be like that. Meetings should be to the point. Meetings should be about getting together the right people to make the right...

Managing Sports Club Meetings

Meetings at sports clubs should be managed just like any other meeting, if they are to be effective. Whether it is a monthly meeting of the soccer club, the hockey club annual general meeting, or the baseball board meeting, all sports clubs meetings should be properly...

Getting Things Done with MeetingKing

Getting Things Done is a methodology that allows businesses and individuals to increase their productivity. The brainchild of management consultant David Allen, the central idea of the theory is that it is not particularly productive to have people remembering the...

Interview on The Startup Success Podcast

Recently I had a great interview with Bob Walsh and Patrick Foley of The Startup Success Podcast. Before starting MeetingKing I was president/CEO of WinZip for many years and starting a new company from scratch is very different from running a successful established...

Writing Meeting Minutes – Shorter is Better

Don’t like writing meeting minutes? You are not alone. Once you know a few tricks however, it is not that hard and with the right tool it is not a lot of work and will help you to get things done. So why would you write meeting minutes? First, it adds structure to...

Long Office Hours – a Waste of your Time

Dedication is often measured in the number of hours people spend at the office, but research has shown over and over again that having a healthy balance between work and other activities leads to much higher productivity. Problem with corporate America is that we are...

A Practical Guide to Meeting Facilitation

Meeting facilitation is the art of making meetings run smoother. Meeting facilitators help meeting participants to stick to an agenda and progress through that agenda without getting stuck on difficult issues. It is the responsibility of the meeting facilitator to...

MeetingKing review on Sociableblog.com

MeetingKing goes beyond traditional project management tools, which can only manage one project at the time. MeetingKing is like an accounting system for all your decisions and tasks of your meetings and conversations....

The secrets of an effective hybrid meeting

Hybrid meetings are becoming more and more common in business. Hybrid meetings are when a combination of in-person and virtual elements are used to run the meeting. Hybrid meetings can be particularly useful for companies that have some employees that are teleworking,...

How to Effectively Run an In-Person Meeting

Virtual meetings are more and more frequently becoming standard day-to-day business practice, and businesses need to understand how to run remote meetings effectively. However, running an in-person meeting is still far more frequent of an occurrence in organizations,...

Where’s the Boss? Trapped in a Meeting.

Today The Wall Street Journal published a very interesting article on the amount of time a CEO spends in meetings. A team of scholars from London School of Economics and Harvard Business School, analyzed the day-to-day schedules of more than 500 CEOs from around the...

MeetingKing at WebInno in Boston

MeetingKing – A New Web-Based Meeting Management Tool Makes Meetings Highly Effective and Well Organized   Founder, Edwin Siebesma to Present at WebInno on November 29, 2011   Tolland, CT, November 28, 2011- MeetingKing founder Edwin Siebesma will be...

Stress is caused by work you DO NOT do

Stress is often associated with working hard and long hours, yet some manual laborers work many hours but don?t seem to suffer from stress. So what causes stress? I once read: ?You don?t get stress from the work you do, you get stress from the work you don?t do?. This...

First Public Beta Announced

We just announced the first public beta of MeetingKing. We have been working hard the last few months and added a lot of new functionality and fixed some pre-release bugs. Some of the features we added are: “Follow-up meetings” – When creating a new...

Meeting costs and potential savings

We all spend a lot of time (too much) in meetings. According to the Wharton Center for Applied Research, the average CEO spends 17 hours per week in meetings, senior executives an average of 23 hours and middle managers 11 hours. And according to senior and middle...

MeetingKing in a retail operation

Before I became involved in the software and Internet industry I was active in retail. As VP of sales I was directly managing many different teams and was the main liaison between the stores and the various departments at headquarters. In this role I would have lots...