MeetingKing on the go – iPad App now live!

Get MeetingKing in Apple App Store

Running from meeting room to meeting room …. with your iPad Visiting customers …. with your iPad At night preparing tomorrow’s meetings on the couch …. with your iPad Now this is all super efficient with the ALL NEW MeetingKing iPad App. Prepare your meetings, make notes, send minutes, assign and manage tasks with a clean familiar Apple iPad interface. Of course all information is synced in the MeetingKing database so on your iPad you can access the same information as on your PC and vice versa. Get is now at the Apple App Store We think it looks really … Continue reading

More than 100,000 meetings and 1 million tasks!

Thank you for helping us reach this great milestone: More than 100,000 meetings and more than 1 million tasks! It is very rewarding to know that we are working on a tool that helps so many people around the globe save time and accomplish more. Help us spread the word, the more users we have, the more we can invest to make MeetingKing even better. Coming up soon: the possibility to download your agenda and minutes in Word DOCX format and the ability to download your tasks in an Excel XLSX file.

MeetingKing servers updated for Heartbleed

meetingking safe for hearthbleed bug

As you may have heard or read, a security vulnerability nick-named “Heartbleed” was discovered in OpenSSL. OpenSSL is the secure communication between your computer and the servers hosting the web pages you view online and is used by 2/3 of the secure websites on the internet. Our MeetingKing web application uses OpenSSL to secure and encrypt your data. It’s important to us that your date is safe and secure whilst you are working with our application. We immediately updated our systems to protect against the vulnerability. We have no evidence to show that any of the data we hold was … Continue reading

#1 resolution for 2014 – No more bad meetings!

Happy New Year! The title of this post states that improving meetings is the number one resolution for 2014. OK, I made that up, but it should be! Up to 50% of meeting time is wasted, because participants are not prepared and there is no follow-up. Do you want to continue to waste time with unprepared meeting participants? Do you want to repeat meetings because there were no minutes and people had a different understanding? Do you want to go to the next meeting only to find out that people did not complete their tasks? Sign in now and plan … Continue reading

Great time zone tool

Very short blog post, but I just came across an extremely practical time zone tool, that I think is worth sharing. Check it out for yourself and see how easy it is at: You may also want to read our blog post about scheduling across time zones with links to some other time zone tools.  Happy Meetings!

Assigning tasks – your organization vs. a weekend away with group of teenagers


To move your organization forward you need to create tasks and make sure they are completed. As with most things in life the basics are simple, it just comes down to doing it. The five steps of successful task management Create task Document task Set due date Assign task Verify that task was done 5 boys away for a weekend – mild disorganization day 1 As founder of MeetingKing, the meeting and task management solution to run your business, I am always trying to better understand organizational processes and see if they can be improved. This weekend I went skiing … Continue reading

Are you looking for a replacement?

circle of business consists of projects, meetings and tasks, a collaboration service owned by, will close its doors (website) at the end January. This obviously really stinks if you have been relying on to run your business. However, every negative has a positive, and this is a great time for you to consider MeetingKing as your replacement. Just like, MeetingKing is a collaboration tool to manage your tasks, your business, your projects, basically your (professional) life. However MeetingKing offers something more that none of the other collaboration tools (including offer: a workflow tool for productive meetings. Running a business is about three things: … Continue reading

MeetingKing – a Tech Company to Watch at 2013 CT Innovation Summit

meetingking a tech company to watch 2013 CT innovation summit

We are please to announce that MeetingKing has been selected as one of the Tech Companies to Watch for the 2013 Connecticut Innovation Summit. It is great to be identified as a high potential tech company! The 2013 Connecticut Innovation Summit will take place at the Toyota Oakdale Theatre on Thursday, November 7. The annual event, presented by the Angel Investor Forum, the Connecticut Technology Council, Crossroads Venture Group, CURE and CTNEXT, provides entrepreneurs, angels, venture investors, corporate business development executives, and business service providers an opportunity to network, while the selected firms receive an opportunity to meet mentors and … Continue reading

$37 billion per year in unnecessary meetings, what is your share?

ineffective meetings cost dollars

Meetings are great and are necessary to advance a project or organization. However, unlike many things, too many meetings is bad. Bad for morale, bad for productivity and bad for your bottom line. In the US alone we “enjoy” 11 million formal business meetings each day and we waste $37 Billion in unnecessary meetings every year. Funny, shocking and Interesting statistics on meetings 37 percent of employee time is spent in meetings managers attend more than 60 meetings per month 47% consider too many meetings the biggest waste of time 39% of meeting participants admitted to dozing off during a … Continue reading

How to run an effective meeting?

Effective meetings help to move an organization or a project forward. Effective meetings leave the participants energized and create a positive morale in an organization. Unfortunately many meetings are poorly managed and according to research by 47% of the people consider meetings the #1 time waster. Having a bad meeting is worse than having no meeting at all, because a poorly managed meeting will hurt morale and make people indifferent about their jobs. So how can you make your meeting successful and effective? Having a good meeting is really not hard, it just requires a little discipline. Two factors … Continue reading

Have meetings improved in the last 17 years?

17 years??? Why not 10 or 20? Well, a friend of mine just forwarded me a great article about meetings (he was bored during a meeting … he is in the process of convincing his superiors to use MeetingKing). Since it was a very good article about the problems around meetings, I wanted to leave a comment. Turns out the article was from 1996! You be the judge but after reading the article, but to me it seems many of us are still experiencing the same challenges with meetings we were 17 years ago. Why is having good, productive meetings … Continue reading

Almost here: MeetingKing version 2 – Sign up for beta

We are getting really close to finalizing MeetingKing version 2. Before we switch everything over however, we need to thoroughly test the new version and would appreciate your help with that. If you are interested in being one of the first to experience the new MeetingKing, please sign up for our beta list at: What is new? Basically everything! Of course the core philosophy of the product is still the same: to help you have better meetings – from agenda preparation to task completion. Over the past year we have received a lot of great feedback and MeetingKing Version … Continue reading

Choices aren’t always that

If you have two options to choose from, and you don’t know which one you prefer, toss a coin. It doesn’t matter what side the coin falls on – as soon as the coin is tossed, you’ll know what option you prefer, because that’s the side you want the coin to fall on. In other words, even though you think that you don’t know what you want, you do. Your unconscious mind has surveyed the options, looked at the pros and cons, and made the call. It might not be the right decision to make, but it’s the decision you … Continue reading

Get started with Robert’s Rules of Order

Our goal is to help you improve your meetings. MeetingKing is a great tool to help you with the documentation and information distribution before, during and after your meetings and to make sure that things get done. However it is still up to the chair to manage the meeting and stay focused on the issue at hand. Robert’s Rules of Order can help. We have some basic information on Robert’s Rules on our web site, but Susan Leahy of is the expert in the area and offers in this article a few very practical tips on how you can … Continue reading


50m3 P30pL3 CAN unD3R57AND 73×7 3V3N wh3N 73H 73X7 12 m1X3d uP. 8u7 17 12’n7 3A5Y, r19h7? (To translate that into English, just use this leet-speak translator 🙂 ) In other words, you need to remember that not everyone speaks your language. For example, you’re the marketing guy – you know what SEO is, you know what the Panda update was, you know what Twitter Lists are, and SMM, and so on. But the developer has no idea what you are talking about. On the other hand, HE knows what object-oriented means, he knows what’s the difference between Lean and Kanban, … Continue reading

Mini Meetings, or Pair Programming

Pair programming is a method used in some development teams. The idea is very simple – have two programmers – a ‘pair’, if you will 🙂 – work together on the same code. One writes code while the other observes, and they switch roles every so often. This is, of course, a complete waste of time. You have two people doing the work of one. Every time a decision has to be made, there’s a debate. Every time one uses coding technique that the other one doesn’t recognize, questions are asked, and the whole process needs to be understood. Everything … Continue reading

When it comes to meetings you should sharpen your ax regularly

Lets play a little game. Imagine you are in a forest. You need to chop down 40 trees. It only takes you fifteen minutes to chop down the first ten trees – because you’ve got a sharp ax! You could stop and sharpen your ax, but it takes half an hour – and you need to get on to tree chopping! It takes you thirty minutes to chop down the next ten trees – because even sharp axes dull eventually. You could stop and sharpen your ax, but it takes half an hour – and you need to get on … Continue reading

Why you should KISS at meetings

You should KISS at meetings. Not with your lips “kiss” (that’s up to you to choose), but KISS as in Keep It Simple Stupid*. Take Instagram’s recent changes of their Terms and Conditions as a perfect example of how not to keep things simple. If you haven’t heard, Instagram, the hugely popular photo-sharing service that was recently acquired by Facebook, changed their Terms and Conditions a week ago. “From now on”, they seemed to say, “we own your photos. Everything that you have uploaded over the years to your Instagram account is now ours.” Millions of users, along with celebrities … Continue reading

Schedule a Meeting in Different Time Zones

More and more companies today work with teams that span different time zones. Here at MeetingKing our team even spans several continents, and communication tools like Google Hangouts or Skype make that really easy. The problems arise, of course, not from the tools we use to actually carry out the meetings, but with finding the time to meet. How do you schedule a meeting in different time zones? Now, I don’t know if you’ve noticed this, but MeetingKing meetings are automatically adjusted to your time zone. If you are in New York, and you set up a meeting with your … Continue reading

Getting Things Done with MeetingKing

Getting Things Done is a methodology that allows businesses and individuals to increase their productivity. The brainchild of management consultant David Allen, the central idea of the theory is that it is not particularly productive to have people remembering the tasks that they have to do. The goal is to write those tasks down so that they are not crowding the mind. Then the individual is freed up to focus on actually achieving the tasks in a productive manner, rather than focusing on trying to remember what needs doing. David Allen wrote a successful book on the Getting Things Done … Continue reading

New features – Meeting Templates and Custom Logo

You asked, we listened. We have been working hard on some much requested features: Templates Customizable logo Meeting Templates It has never been easier to prepare your meeting. When preparing the agenda (or starting the meeting…..), just click “Load template” and select one of the standard MeetingKing templates or one you created yourself. You can even load multiple templates. Once a template is loaded, all items are just regular topics and you can modify the agenda as you see fit; you can delete topics, you can move them to a different location and you can add additional topics. Saving templates … Continue reading

The secrets of an effective hybrid meeting

Hybrid meetings are becoming more and more common in business. Hybrid meetings are when a combination of in-person and virtual elements are used to run the meeting. Hybrid meetings can be particularly useful for companies that have some employees that are teleworking, or people that are located in different places. In these situations some people will be in the meeting room, and others will be elsewhere and may use telephone conferencing, web conferencing or video conferencing tools to communicate with everyone. Such meetings can be challenging to manage especially since using visuals can be hard if not planned effectively. However … Continue reading

Press Release: MeetingKing – A New Web-Based Workflow and Documentation Tool Increases Meeting Productivity

MeetingKing – A New Web-Based Workflow and Documentation Tool Increases Meeting Productivity Helps Keep Meetings Short and Effective Meeting Facilitation and Documentation Easier than Ever February 16, 2012, Tolland, CT/PR Newswire/ Paracas Solutions, announced today the availability of MeetingKing, a revolutionary new web-based solution that changes how people prepare, manage and document in-person and remote meetings. MeetingKing replaces the need to use multiple solutions to compile and manage information before, during and after the meeting.  Instead of using a combination of email, Word and task management tools, MeetingKing offers one intuitive tool built around the natural workflow of meetings. The … Continue reading

Great review of MeetingKing on

Read about MeetingKing on — A tool that comes with a great range of features and at just the right price, MeetingKing is sure to let you start getting the most of all the meetings you have with your team. — Read more: Please share, vote and rate MeetingKing on to spread the word.

New Features – Daily update, review recipients of minutes and agenda and more

First of all I would like to thank you for using MeetingKing and for the great feedback you have been sending. You have given us some really good ideas and helped us prioritizing new features and enhancements. Enhancements to MeetingKing Daily meeting and task update email No need to log into MeetingKing in the morning to see what meetings are coming up and what tasks need to be completed. If there are any meetings in the next few days or any tasks (over)due, you will receive an email with a summary of these meetings and tasks.   To make it … Continue reading

MeetingKing at WebInno in Boston

MeetingKing – A New Web-Based Meeting Management Tool Makes Meetings Highly Effective and Well Organized   Founder, Edwin Siebesma to Present at WebInno on November 29, 2011   Tolland, CT, November 28, 2011- MeetingKing founder Edwin Siebesma will be presenting his new web application which simplifies the task of organizing effective meetings at Webinno in Cambridge, MA on Tuesday, November 29, 2011 at 6:30 PM.   MeetingKing is an integrated and intuitive web-based application to help meeting organizers keep notes, create agendas, and assign tasks and follow-up on previous assignments. ?Our research indicates that the core issues associated with ineffective … Continue reading

Schedule meetings and invite participants directly from Outlook, Google Calendar and iCal

You can now create a meeting in MeetingKing using Outlook, Google Calendar or iCal. Just create a new meeting request in your preferred calendar application, add to the list of invitees and send the meeting request.   MeetingKing will create a new meeting space for you and add all invitees, the date, time and location. Within a minute the meeting will appear in the dashboards of all participants and the organizer will receive an email with a link to that meeting space.   Creating a new meeting in MeetingKing with your preferred calendar application has the following advantages: -You … Continue reading

Make private notes right in your agenda and minutes

MeetingKing has a cool new feature: create private notes, decisions and tasks right in your agenda or meeting minutes.   In preparation of a meeting you may want to make some notes, add a link to an article, write down a list of arguments that you want to use during the discussion or include a graph of photo you want to show. Some of these you share with the team before the meeting, but other items you may want to keep for yourself so you can bring them up during the meeting. Now you can do both right in the … Continue reading

MeetingKing will present at Governor’s Economic Summit

Great news – MeetingKing will be one of the three start-ups to present during the Start-Up Connecticut session at the 2011 Connecticut Governor’s Economic Summit in Hartford on October 6th. Start-Up Connecticut is the CT region of Start-Up America, a partnership of mentors, advisors, funders, major corporations and serviceproviders to deliver strategic and substantive resources to help entrepreneurs start and scale companies.   So if you are attending the 2011 CT Governor’s Economic Summit, give MeetingKing a try and make sure you join the MeetingKing session. Of course if you are not attending the summit, we also encourage you to … Continue reading

First Public Beta Announced

We just announced the first public beta of MeetingKing. We have been working hard the last few months and added a lot of new functionality and fixed some pre-release bugs. Some of the features we added are: “Follow-up meetings” – When creating a new meeting you can link it back to a previous meeting. This will automatically copy all the logistical information (invitees, dial-in info, etc) and will automatically populate the agenda with open action items from previous meetings and list any topics that were placed in the parking lot in one of the previous meetings. Parking Lot -If during … Continue reading

Meeting costs and potential savings

We all spend a lot of time (too much) in meetings. According to the Wharton Center for Applied Research, the average CEO spends 17 hours per week in meetings, senior executives an average of 23 hours and middle managers 11 hours. And according to senior and middle managers only 56% of these meetings are productive. This leaves little time for ?real? work. The same research found that if managers use meetings appropriately they can reduce the time spent in meetings by 25%. Effective management of remaining meetings can reduce the time spent in meetings by another 20%. This translates into … Continue reading

MeetingKing in a retail operation

Before I became involved in the software and Internet industry I was active in retail. As VP of sales I was directly managing many different teams and was the main liaison between the stores and the various departments at headquarters. In this role I would have lots of quick one-on-one conversations and formal meetings. Combining the all relevant issues and making sure that all tasks (both mine and from others) were actually completed, was always a challenge. This article is not meant to explain MeetingKing in detail, but rather the benefits of MeetingKing in a retail operation. Please visit the … Continue reading